Of course, you risk not getting a job by refusing to cooperate. In your e-calendar, set-up an insurance renewal reminder for 2 weeks before expiry date(s). The Nolo law information website indicates that employers are held responsible for workers' negligent driving if workers cause any traffic accidents while conducting company business. The most common process is to capture this during an employee’s induction into the business or when a job change triggers a need for them to drive as part of their new role. A robust checking process, by contrast, can constitute an effective part of a legal defence. This might seem like a pretty straightforward task: simply ask staff members to show the photo card and counterpart of their driving licence before handing them the keys to a company car, and your duties are complete, right? In order to do so, you’ll need the last eight digits of the driver’s licence number and a check code provided by them (which will need to be used within 21 days). This will certainly help ease an administrative burden. Plan for a sustainable future today by transitioning to a green fleet. You can check someone’s driving licence information via the government website. The employer also can use the photocopy of your driver's license to verify other information you list on the I-9, such as your date of birth. To obtain the code, the driver must enter their licence number, national insurance number and postcode on the View your driving licence page of the GOV.UK website. Copyright 2020 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. A potential employer may want a copy of your driver's license to check your driving record even if you would be driving your own vehicle to handle company business. The materials and information included in the XpertHR service are provided for reference purposes only. The employer can request information about the employee's driving licence, including: The employer can also request information about any Certificate of Professional Competence held by the employee. Your browser does not allow automatic adding of bookmarks. Subscribe to stay in the loop & on the road! of A survey carried out by RAC Insurance and cited here found that “only 13% of respondents would inform their employer of any points they incurred, with a worrying 25% already having points that they had failed to disclose”. There are a few ways to accomplish this. Employers of people who are required to drive in the course of their work have a duty of care to ensure that those people have the correct and valid licence for the vehicles they drive. In the latter case, Cooper says that some people are known to contact the DVLA and claim to have lost their licence. Fleet 21 director Simon Turner says: “The rules make it clear that employers must do everything that is ‘reasonably practicable’ to protect their staff when they’re on the road, or risk facing prosecution in the event of an accident. This simply underlines the importance for employers to make sure that they conduct regular checks of drivers’ credentials – because, unfortunately, they can’t necessarily rely on drivers to own up. A lot can happen to a driver’s record in a few days, let alone over the course of a year. I had a endorsement on my license which I paid to have removed on the 21st of May when I go to view my licence it's still there If an employer looks at this he will see this. It is certainly not uncommon for employers to have to check their employees' driving licences as that would usually be necessary for insurance purposes. The employer can also request a driver entitlement check by post or telephone. They are then sent a new one, which accrues any penalties they are awarded. the categories of vehicle that the employee is entitled to drive; whether or not there are any current endorsements on the licence; and. Thanks to Co-Pilot, business owners and managers can be confident in the accuracy of the information they access about staff driving licences. Some employers have been surprised to learn an employee has accumulated too many penalty points, or has been driving for work even though their license is suspended. If the employer can demonstrate these steps and there is a fatal accident then the employer should be protected from charges of 'gross recklessness or carelessness'. They should cause employers to have conversations with employees, and potential employees, about driving behaviours and the driving responsibilities they might undertake for your organization. The risks are constant, and however conscientious you are when driving, there will inevitably be times when you simply cannot anticipate or account for the actions of other road users. This will, however, come with considerable costs attached – set-up costs alone can run to as much as £15,000 – and you will also need to obtain accreditation from DVLA. Federal and state regulations require employers to conduct driving record checks on potential employee drivers. In such cases, an employer may photocopy your driver's license number to get information about your driving record from your state's motor vehicle department. But more importantly, it ensures they stay well within the letter of the law. More employers are requiring $3 to $5 million coverage, especially where the vehicle is used to transport multiple workers. An employer can legally check a potential employee's driver's license record as part of a background check. In the USA, employers are required to check the documents that prove your identity (usually a driver’s license) and your eligibility to work in the United States (such as a birth certificate or Social Security card). If driving is going to be part of their work, it’s best to confirm a potential employee is authorized to drive before you hire them. Information about how to contact DVLA for a driver entitlement check is available on the GOV.UK website. Furthermore, firms which fail to ensure employees are properly eligible to work as drivers are likely to find insurers refuse to pay out in the event of a claim involving such individuals. By reviewing employee driving records, you can be informed when deciding on who will be driving your business. Meanwhile, when they need to show their employer their licence to drive for work, they dig out the “lost” licence, which gives them a clean bill of motoring health. It’s not just company car drivers who need to be checked, either. States typically require employers to get job applicants’ permission before accessing their driving records. They are not intended either as a substitute for professional advice or judgment or to provide legal or other advice with respect to particular circumstances. Best practice advice is to check employee driving licences at least once a year, keeping a signed (signed by the driver, fleet manager and hiring manager) and dated photocopy of the driving licence. The employer can also request a driver entitlement check … A: Licence checks can be carried out online free of charge here. Depending on what method they use to obtain the records, they may ask an applicant for a release to get the information or hire a company to do a full background check. "According to the DVLA, 22pc of drivers have out-of-date driving licences, either because they’ve neglected to renew them [which everyone is required to do every 10 years], or because the drivers are deliberately breaking the law.”. Employers can pay hefty fines if they hire people who are ineligible for employment in the United States. How you can obtain driving records through the state. In February 2016, new guidelines were introduced which toughened penalties for businesses convicted of corporate manslaughter. The form essentially serves as verification that workers are eligible for employment in the United States. Many employers have Road Safety policies requiring employees to immediately advise their supervisor of any driving penalty points, and any suspensions or prohibitions. A lot can happen to a driver’s record in a few days, let alone over the course of a year. Your driving record would be important to a potential employer if you would need to drive a company vehicle to fulfill your job duties. DVLA form D888/1 is available for this purpose. Regular, robust licence checks are needed to ensure ongoing compliance. If it is public information, they like anyone else has a right to see it. at renewal). How much liability insurance is “enough”? Talk with your insurance agent. Develop a simple process to track expiry dates. As an employer of commercial drivers, you are also required to conduct driving checks on your current hired drivers. Use of the service is subject to our terms and conditions. Such people are part of the so-called “grey fleet”, and they’re often forgotten when it comes to ensuring compliance with health and safety law. A certified copy of a driving or vehicle record is available for an additional $1 fee. Check driving records annually. When you run a business, there are all manner of fiddly administrative tasks that need completing. “Driving licence checks should involve more than simple visual checks, because these don’t guarantee that the information is up to date. It stands to reason, therefore, that firms which employ people to drive as part of their work need to take very careful precautions to ensure fleet compliance. For more information about your state's coronavirus (COVID-19) updates, see our. whether or not the employee is disqualified from driving. In the USA, employers are required to check the documents that prove your identity (usually a driver’s license) and your eligibility to work in the United States (such as a birth certificate or Social Security card). A: Very important. To help businesses ensure they do what’s required of them, Fleet 21 offers a Driving Licence Verification check that matches drivers against the DVLA’s live database. Thanks to Co-Pilot, business owners and managers can be confident in the accuracy of the information they access about staff driving licences, Point taken: driving licence checks should involve more than simple visual checks, VQ magazine brings you inspiration for you and your fleet. You’ll need the last 8 characters of their driving licence number and a check code from them. The above information can currently be found for the states listed below. Check driving records annually. A: Driver record data is classed as personal data and is therefore covered by the Data Protection Act. We urge you to turn off your ad blocker for The Telegraph website so that you can continue to access our quality content in the future. However, adequate, regular and robust licence checking processes are can be used by fleet operators to defend against potential issues.

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